Caboose – Client Portal (Prototype)

Total Spend

$1,200,000

+8% vs last 90 days

Remaining Budget

$200,000

-4% vs plan

Active Vendors

8

Stable

Active Contractors

25

+3 since last month

Spend by Vendor Last 90 days

3-way match: 94%

$400k$200k$0

AcmeBlueBridge TalentHiveOther

Actual spend

Acme accounts for ~33% of total vendor spend.

Spend by PO / SOW Budget vs actual

$300k$150k$0

SOW-001SOW-002PO-019Other

Actual

Budget vs Actual vs Forecast Headcount-driven projection (6 months)

AI Forecasting Enabled

Budget

$1.2M

Actual

$1.1M

Forecast

$1.18M

Budget

Actual

Forecast

Forecast assumptions

Headcount

Avg bill rate

Avg hours/week

Horizon

Adjust assumptions and horizon to simulate budget utilization over 3 / 6 / 12 months.

Program Health

Avg time-to-fill (last 90 days): 18 days (range 12–28 across vendors)
Benchmark: On track
7 contractors ended early in last 90 days
Risk Level: Medium
9 open reqs > 30 days — click to view aging requisitions
Dept Fit: Mixed
3 compliance items at risk (2 expiring docs, 1 missing)
Compliance: Red

My Open Jobs

3

1 new this week

Pending Approvals

3

2 timesheets • 1 expense

My Contractors

7

Most ending in < 90 days

Aging Candidates

4

>7 days without update

My Jobs

Job	Req ID	Status	Candidates
Senior Backend Engineer	REQ-1043	Open	6
Product Manager, VMS	REQ-1047	Interviewing	4
Data Analyst – Marketplace	REQ-1050	Open	3

My Approvals

Week of Aug 5 • 40 hrs • $4,400

Travel & meals • $620

Senior Backend Engineer • Offer pending approval

Contingent Spend YTD

$3,400,000

+6% vs plan

Budget Remaining

$1,100,000

-3% vs target buffer

Open POs / SOWs

42

12 ending in < 60 days

Invoices > 30 days

$180,000

Focus vendors: 3

Spend vs Budget by Month YTD by accounting month • highlights variance risk

$600k$300k$0

JanFebMar AprMayJun

Actual

Q2 trending slightly above budget; variance within 5% tolerance.

Budget vs Forecast Remaining runway

Budget

$4.5M

Forecast

$4.3M

Annual budget

Forecast

Forecasted to close year at ~96% of budget.

Accruals vs Invoiced Last 3 months

Month	Accrued	Invoiced	Delta
Jun	$520,000	$500,000	$20,000
May	$480,000	$470,000	$10,000
Apr	$450,000	$452,000	- $2,000

Invoice Aging By bucket

Bucket	Amount	Top Vendors
0–30 days	$320,000	Acme, TalentHive
31–60 days	$140,000	BlueBridge, GlobalTech
> 60 days	$40,000	Acme

← Back to Jobs

Job title

Department

Location / Remote

Expected start date

Role summary

Bill rate range (hourly)

Weekly hours (approx.)

Budget (total for this role)

PO / SOW

Select which vendors can see and submit to this job.

Preferred vendors

Visibility

Review key details before publishing to vendors.

Title: Senior Backend Engineer
Bill rate: $90–110/hr
Vendors: Acme, BlueBridge, TalentHive
Approvals: Manager → Finance

← Back to Jobs

Submitted2

Sarah Chen

TalentHive • 2 days in stage

Amit Patel

Acme • 1 day in stage

Screen1

Ravi Kumar

Acme • Phone screen complete

Interview1

Elena Garcia

BlueBridge • Onsite scheduled

Offer1

Ravi Kumar

Acme • Offer pending approval

Vendor quality signals

These badges summarize how a vendor performs across your organization.

Performance: High · Based on fill rate, time-to-fill, submission quality, and retention across your programs.
Compliance: Green · All required COIs, SOWs, and worker documents are active and up to date.
TTF: 14 days · Average time-to-fill compared to your internal benchmarks.
SQI: 4.7 · Submission Quality Index, reflecting how often a vendor's candidates progress to interview and hire.

AI candidate evaluation

These indicators explain why Caboose AI prioritizes certain candidates for a role.

Fit Score: 94 · Overall alignment to job requirements, based on skills, experience, and role history.
Skills Coverage: 92% · Percentage of required skills where the candidate has credible experience.
Risk Level: Low · Stability of work history, role consistency, and absence of major gaps.
Confidence: High · The model's confidence in its recommendation given the strength and volume of available data.

Program health & spend confidence

Badges on the executive dashboard summarize how trustworthy your current spend and forecast data is.

3-way match: 94% · Percentage of spend fully reconciled across PO, timesheet, and invoice.
AI Forecasting Enabled · Budget vs actual vs forecast is driven by headcount, bill rate, and historical burn patterns.
Risk Level: Medium · Highlights areas with elevated churn, aging requisitions, or at-risk compliance.
Compliance: Red · Used only when there are active issues that require attention, such as expiring or missing documents.

Contract report Contracts, vendors, rates, and budget.

Includes: contractor name, title, vendor, contract rate, start / end dates, total budget, PO / SOW, department, manager, and status.

Timesheet report Approved time across projects and vendors.

Includes: contractor name, time logged date, project / task, hours, bill rate, vendor, manager, and timesheet status.

Expense report Submitted and approved expenses.

Includes: contractor name, log date, amount, currency, expense type, description, project / cost center, vendor, manager, and status.

Invoice report Vendor invoices and payment status.

Includes: invoice number, vendor, invoice date, paid date, total amount, currency, status, and counts of linked timesheets and expenses.

Pending expenses Sample data for demo. In production, this would reflect live expenses awaiting approval.

Contractor	Log date	Expense type	Amount	Project / cost center	Vendor	Manager	Status
Alex Johnson	2025-02-01	Travel	$320.00	ENG-API-01	Acme Staffing	Mausam Bhatt	Submitted
Priya Shah	2025-02-02	Meals	$86.50	PRD-DISCOVERY	Acme Staffing	Product Director	Submitted
Jason Lee	2025-02-03	Software	$140.00	ENG-PLATFORM	Acme Staffing	Site Reliability Lead	Submitted
Meera Iyer	2025-02-05	Travel	$410.75	MKT-CAMPAIGN-QL1	TalentHive Partners	Marketing Director	Submitted

Vendor	Total Spend	Active Contractors	Departments Served	Compliance	Primary Contact
Acme Staffing Performance: High TTF: 14 days	$400,000	5	Engineering, Product	Compliance: Green	jane@acme.com
BlueBridge Consulting Performance: High TTF: 18 days	$320,000	4	Engineering, Data	Compliance: Yellow	tom@bluebridge.com
TalentHive Partners Performance: Moderate TTF: 16 days	$260,000	3	Marketing	Compliance: Green	maya@talenthive.com
ProductWorks Collective Performance: High TTF: 15 days	$210,000	3	Product	Compliance: Green	alex@productworks.com
CustomerFirst Talent Performance: Moderate TTF: 20 days	$180,000	3	Customer Success	Compliance: Yellow	sarah@customerfirst.com
SalesTalent Co. Performance: Moderate TTF: 17 days	$150,000	2	Sales	Compliance: Green	jason@salestalent.com
CampaignWorks Performance: High TTF: 13 days	$120,000	2	Marketing	Compliance: Green	lisa@campaignworks.com
FinancePro Partners Performance: Moderate TTF: 21 days	$90,000	1	Finance	Compliance: Yellow	raj@financepro.com
GlobalTech Services Performance: High TTF: 15 days	$60,000	2	All Departments	Compliance: Green	support@globaltech.com

← Back to Vendors

Summary

Total Spend: $400,000
Active Contractors: 5
Primary Contact: jane@acme.com
Compliance Status: OK

Spend Trend (Last 4 Quarters)

$150k$75k$0

Q1Q2Q3Q4

Job Title	Req ID	Department	Status	Candidates	Owner
Senior Backend Engineer	REQ-1043	Engineering	Open	6	Mausam Bhatt
Product Manager, VMS	REQ-1047	Product	Interviewing	4	Alex Lee
Marketing Ops Lead	REQ-1050	Marketing	Open	3	Priya Shah
Data Engineer, Analytics	REQ-1052	Engineering	Open	5	Daniel Ortiz
UX Designer, Platform	REQ-1055	Product	Open	2	Meera Iyer
Salesforce Administrator	REQ-1057	Sales	Open	3	Jason Lee
Customer Success Consultant	REQ-1060	Customer Success	Open	4	Sarah Kim
QA Engineer	REQ-1062	Engineering	Open	2	Ravi Patel
FP&A Contractor	REQ-1065	Finance	Open	1	Nina Gupta

← Back to Jobs

Job Description

Own backend services powering Caboose's vendor and contractor workflows. Work with cross-functional teams to deliver scalable APIs and data pipelines. Champion reliability, observability, and performance for core marketplace and VMS features.

Overview

Req ID: REQ-1043
Status: Open – Accepting candidates
Department: Engineering
Hiring Manager: Mausam Bhatt
Vendors Invited: 5 (Acme, BlueBridge, TalentHive, GlobalTech, CampaignWorks)

AI-prioritized candidates Top matches for Senior Backend Engineer, ranked by Caboose AI.

Rank	Candidate	AI Match	Key fit signals	Vendor
1	Alex Johnson	Fit Score: 94 Confidence: High	Skills Coverage: 92% Python, Go, GCP · 6+ yrs backend · marketplace scale	Acme Staffing SQI: 4.7
2	Jason Lee	Fit Score: 89 Confidence: High	Skills Coverage: 88% DevOps + backend · Kubernetes, Terraform, CI/CD	Acme Staffing SQI: 4.5
3	Daniel Ortiz	Fit Score: 82 Confidence: Medium	Skills Coverage: 84% Data pipelines · Snowflake, GCP · ETL ownership	BlueBridge Consulting SQI: 4.3

Alex Johnson – 94% match Why Caboose AI ranked Alex as a strong fit.

AI summary

6+ years building backend services in Python and Go for B2B SaaS platforms.
Hands-on experience with GCP, Kubernetes, and modern CI/CD pipelines.
Led API and microservices work for a marketplace handling 10M+ monthly users.
Experience collaborating with Product, Data, and DevOps teams.

Fit vs requirements

✅ Must-have: Python, microservices, GCP, Docker/Kubernetes.
✅ Nice-to-have: Experience with search/ranking and event-driven architecture.
⚠️ Gap: No direct VMS domain experience, but strong marketplace background.

Risk signals

⚠️ Tenure < 12 months in the most recent role (startup pivot).
⚠️ Limited people-management experience (strong IC, light mentoring).

Resume (summary)

Alex Johnson · Senior Backend Engineer
Austin, TX · alex.johnson@example.com

Senior Backend Engineer – ScaleFlow (2021–Present)
Designed and implemented microservices in Python/Go for a B2B analytics platform. Owned core APIs, authentication, and billing integration. Improved p95 latency by 35% and reduced infra costs by 18% through service consolidation and better caching.

Backend Engineer – MarketLane (2018–2021)
Built and maintained services that powered a two-sided marketplace with 10M+ MAUs. Implemented search, recommendations, and vendor onboarding flows using GCP, Pub/Sub, and Cloud SQL.

Skills
Python, Go, GCP, Kubernetes, Docker, REST/gRPC APIs, Postgres, Redis, Pub/Sub, CI/CD (GitHub Actions).

Jason Lee – 89% match DevOps-leaning backend engineer with strong reliability focus.

AI summary

5+ years experience across DevOps and backend engineering roles.
Deep expertise with Kubernetes, Terraform, and infrastructure as code.
Comfortable owning on-call rotations and production incident response.

Fit vs requirements

✅ Strong on Kubernetes, observability, and deployment pipelines.
✅ Comfortable writing backend services in Go and Node.js.
⚠️ Profile is more SRE/DevOps-heavy than pure product engineering.

Risk signals

⚠️ Most recent work focused on platform/internal tooling rather than end-user features.

Resume (summary)

Jason Lee · Senior DevOps / Backend Engineer
Seattle, WA · jason.lee@example.com

Senior DevOps Engineer – CloudBridge (2020–Present)
Owned Kubernetes clusters, CI/CD pipelines, and observability stack for a multi-tenant SaaS. Partnered with backend teams to define deployment standards and rollout strategies.

Backend Engineer – FinServe (2017–2020)
Implemented REST APIs for payments and reconciliation systems using Go and Postgres. Worked closely with SREs on performance tuning and scaling.

Skills
Kubernetes, Terraform, Helm, Go, Node.js, Prometheus, Grafana, CI/CD, AWS/GCP.

Daniel Ortiz – 82% match Data-heavy profile with strong pipelines and analytics experience.

AI summary

6+ years building ETL pipelines and analytics data models.
Hands-on with Snowflake, BigQuery, and GCP-based data stacks.
Comfortable collaborating with backend teams on data contracts and schemas.

Fit vs requirements

✅ Excellent match if the role leans toward data and analytics.
⚠️ Less experience owning end-to-end backend services and APIs.

Risk signals

⚠️ Mostly worked in data engineering pods; may need ramp-up on service ownership.

Resume (summary)

Daniel Ortiz · Senior Data Engineer
Denver, CO · daniel.ortiz@example.com

Senior Data Engineer – InsightLoop (2020–Present)
Designed and maintained batch and streaming pipelines into Snowflake. Partnered with product and analytics to define KPIs and serve metrics to customer-facing dashboards.

Data Engineer – RetailMetrics (2016–2020)
Built ETL processes ingesting data from POS, web, and third-party systems into a central warehouse.

Skills
SQL, Python, Snowflake, BigQuery, Airflow, DBT, GCP, data modeling, ETL.

Name	Role	Department	Vendor	PO / SOW	Start	End
Alex Johnson Risk Level: Low	Senior Engineer	Engineering	Acme Staffing	SOW-001	Jan 1	Dec 31
Priya Shah Risk Level: Low	Product Manager	Product	Acme Staffing	SOW-002	Feb 1	Aug 31
Daniel Ortiz Risk Level: Medium	Data Analyst	Engineering	BlueBridge Consulting	PO-019	Mar 1	Sep 30
Meera Iyer Risk Level: Low	UX Researcher	Marketing	TalentHive Partners	SOW-003	Apr 1	Dec 31
Jason Lee Risk Level: Medium	DevOps Engineer	Engineering	Acme Staffing	SOW-004	May 15	Nov 15
Sarah Kim Risk Level: Low	Program Manager	Customer Success	BlueBridge Consulting	PO-021	Jun 1	Dec 15

← Back to Contractors

Assignment Details

Role: Senior Engineer
Vendor: Acme Staffing
SOW / PO: SOW-001
Start Date: Jan 1
End Date: Dec 31
Bill Rate: $110/hr

Financials

Accrual to Date: $90,000
Budgeted: $120,000
Projected Overrun: None
Timesheets: 24 submitted, 24 approved

Week of Aug 5 • 40 hrs • $4,400

Week of Aug 5 • 38 hrs • $4,180

Expenses • Travel & meals • $620

← Back to Timesheets

Hours Detail

Day	Hours	Type
Mon	8	Regular
Tue	8	Regular
Wed	8	Regular
Thu	8	Regular
Fri	8	Regular

Summary

Total Hours: 40
Bill Rate: $110/hr
Total Amount: $4,400
Vendor: Acme Staffing
PO / SOW: SOW-001

ID	Vendor	Title	Budget	Spent	Remaining	Expiry	Status
SOW-001	Acme Staffing	Platform Engineering	$300,000	$240,000	$60,000	Dec 31	On Track
SOW-002	Acme Staffing	Product Discovery	$150,000	$140,000	$10,000	Aug 15	Near Cap
PO-019	BlueBridge	Data Extension	$80,000	$70,000	$10,000	Sep 30	On Track

Total Accrual

$520,000

+4% vs May

Unmatched Timesheets

7

Resolve before close

Vendors > $50k

5

Focus for review

Delta vs Invoiced

$20,000

Within tolerance

Vendor	Accrued	Invoiced	Delta	Notes
Acme Staffing	$210,000	$200,000	$10,000	Late invoice expected
BlueBridge	$120,000	$118,000	$2,000	Rounding adjustments
TalentHive	$90,000	$88,000	$2,000	Pending approval

Finance Insights Simulated modeling for demo

Accrual coverage: 96% of forecasted contingent spend
Accrual vs invoice delta: $20,000 (within 5% tolerance)
Vendors with high variance: Acme Staffing (timing risk), TalentHive (approval lag)
Suggested actions: Chase late invoices, tighten timesheet approval SLAs.

Invoice ID	Vendor	Amount	Status	Aging	Period	PO / SOW
INV-3201	Acme Staffing	$80,000	Approved	12 days	Jul	SOW-001
INV-3210	BlueBridge	$45,000	Pending	34 days	Jun	PO-019
INV-3222	TalentHive	$22,000	Overdue	61 days	May	SOW-003

3-way match rate (Timesheet → Invoice → PO): 94% • High-risk invoices: 1 (TalentHive, > 60 days).

Vendor	Overall Risk	Docs Expiring	Next Expiry	Notes
Acme Staffing	Low	1	MSA – Dec 31	Renewal in progress
BlueBridge Consulting	Medium	2	Insurance – Aug 20	Chased twice
TalentHive Partners	High	3	Data addendum – Jul 30	Consider pause on new work

Executive Dashboard

Create New Job

Candidate Pipeline – Senior Backend Engineer

Caboose Trust Framework

Reports

Expenses

Vendors

Vendor Name

Jobs

Senior Backend Engineer

AI summary

Fit vs requirements

Risk signals

Resume (summary)

AI summary

Fit vs requirements

Risk signals

Resume (summary)

AI summary

Fit vs requirements

Risk signals

Resume (summary)

Contractors

Contractor Name

Timesheets & Expenses

Timesheet TS-1001

PO / SOW Management

Accruals

Invoices

Compliance